DOCUMENT STORAGE SERVICES FOR BUSINESS
Storage King offers a safe and secure document storage solution for business, legal and financial services records in a state of the art facility. We specialise in both cloud storage solutions and off-site document storage.
Document Storage boxes
You can choose to either use your own storage boxes for your documents, or Storage King can supply you with boxes. Storage King’s document storage boxes are extremely durable and can store all types of files.
Secure offsite document storage
Your Documents will be stored locked in a secure tamperproof Storage Pod securely offsite in our indoor storage warehouse. All our sites have intruder and fire alarms linked to police and fire stations, 24 hour armed response, 24-hour guarding and CCTV operates 24 hours a day. All visitors are accompanied onsite. We can therefore say that our document storage facilities are as secure as possible against theft and burglary.
Here’s how it works:
- We deliver the Storage Pod to your business at your convenience for one economical price or you can transport the documents to our storage warehouse.
- You load up to 100 archived boxes into the Storage Pod yourself or let our proficient staff do it for you.
- You lock the Storage Pod and keep the keys.
- We store the Storage Pod in one of our secure, dry, indoor storage warehouses.
- When you want to access your documents, simply let us know and we will deliver your Storage Pod to your location, or you can access your Storage Pod 6 days a week at one of our storage warehouses.
Why our document storage solutions are better?
- Documents are locked in a secure tamperproof Storage Pod.
- We deliver the Storage Pod to your business.
- Access is free of charge.
- No lease agreements.
- No deposits.
- Hassle free and cost effective Document Storage.
BE SURE WITH STORAGE KING
Risk? Uncertainty? Not for our customers. From prompt and courteous drivers to helpful, knowledgeable sales and service professionals, our team is dedicated to delivering exceptional customer care.
DocuKing (a division of Storage King SA (Pty) Ltd) is at the forefront of the offsite document storage business. We have implemented the latest technology as the foundation of our document management systems. Our proprietary document management software system gives us a unique edge in the marketplace by allowing interaction over secure internet connections which in turn allow us to offer customers unparalleled access to their records and documents.
DocuKing provides superior document inventory systems and document management services:
- Premium Document Imaging
- Vault Storage
- Online Access Services
Our document storage facilities are secure, and clean and offer options for both ambient and environmentally controlled storage. This allows for safe, easy access to client records and documents.
- Sophisticated bar-code tracking system
- Logical location system
- Latest bar-code tracking and scanning equipment
- Unparalleled error checking, monitoring, and reporting capabilities
Businesses Need Offsite Records Storage
Businesses today have enormous amounts of data for which they must account and manage.
This includes added equipment to handle all these electronic records or storage areas to accommodate paper records. Government record-retention requirements for tax and business purposes can make record retention a cumbersome and costly task.
Business IT departments have to add records management to the growing list of responsibilities when managing computer systems, networks, software and electronic documents- and while they understand cloud storage, paper records storage might be more difficult to manage.
So why do businesses need offsite records storage for their business? Here’s some reasons why:
Offsite Records Storage Saves Space
Most businesses retain copies of paper documents for at least seven years, some as long as the business is old. When it comes to accommodating several years of documents onsite, the task is cumbersome and hard to manage.
Besides having to sort through paperwork manually, on-site record storage takes up valuable office space.
Hiring a company to come in and scan all of these documents into an electronic system is one way to offload onsite record storage; another is to choose an offsite storage facility where it may be cheaper to keep business records.
Increase Security by Storing your Records Offsite
Most of the records a business must keep include proprietary and confidential information.
Onsite storage can create security problems and give access to these records to employees or people who should not have access.
By moving records to an document management system or offsite records storage, the only people who can gain access to these documents are those previously authorized to do so.
Besides the added security, offsite record storage also provides added protection against catastrophes and disasters that may occur.
Records Retrieval is Easy With These Time-Saving Search Features
Before sending your records to an offsite records storage facility, they are cataloged, categorized and imprinted with a bar code that identifies file contents.
This information is added to an office storage company’s database, which makes it easy to search for needed records.
Instead of having to troll through countless file boxes to find archived or important documents, simple computer search features allow quick and easy access to documents.
Most documents can be retrieved within the same or next day of a request.
Protect Against Natural Disasters
One of the most important features of using an offsite records storage facility or electronic document management company is the protection offered to businesses’ most important documents.
When catastrophe strikes in the form of earthquakes, weather problems, floods or other unforeseen disasters at your business location, important documents are kept safe and secure.
DocuKing plans for catastrophes and disasters to accommodate record storage.
Make Sure You Have A Disaster Recovery Plan
Businesses need to consider adding offsite storage for important computer backup programs. By moving important backups from the business location to an offsite storage facility, a fail-safe is in place in the event of a disaster.
It’s important for businesses to develop a disaster recovery plan that includes step-by-step priorities of re-establishing the business.
Often times a company can find online templates to help create a disaster recovery plan. To get a business up and running after such a disaster, having backups at a different location can speed the process along.
Compare Plans and Prices Before You Choose
The state and federal governments use offsite storage companies to archive important and historical documents. If the government uses these resources, it makes sense for business as well.
When considering an offsite record storage or electronic documents management company, check the reputation of the company.
Review business references and select a company such as Record Nations, with proven records of accomplishment.
Choose DocuKing, a company that will keep pace with your business needs.
Get Free Quotes on Records Storage & Retrieval Services Today!
Information governance is an ever changing field as laws require more retention and faster discovery. We can help you manage your hard-copy records, and even guide you through the transition to a paperless office.
Our experts can help you maintain your records storage needs regardless of format. Let us help you find the right document storage solution for your business.
To get a free, no obligation quote from a records management company in your area, fill out the form below or give us a call at (011) 027 7823.
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